Business Manager

Hours Per Week: 40 (Full-Time)

Position Summary:

St. Ann Catholic Church in Clayton, NC is seeking a Business Manager to support the work of the Pastor and oversee Parish operations. The Business Manager reports to the Pastor and oversees Parish operations through the management of Parish finances, personnel, and facilities, and through participation in parish committees.

The ideal candidate will be experienced in the management of small offices or Parishes of similar sizes. They will be highly organized and possess excellent communication skills. Practical leadership and collaboration are both vital skills necessary to work with the Pastor, Priests, Pastoral Council, Finance Council (FC), Parish Staff, and Volunteer groups.

Key Responsibilities:

• Overview:
  • Responsible for the administrative and financial staff, establishing goals and objectives and managing day-to-day operations of the Parish.
  • Responsible for the oversight of buildings, grounds and maintenance staff.
  • Serves as primary staff liaison to the Pastoral Council, the Finance Council (FC), and the Buildings and Grounds Committee.
  • Collaborate with the FC to establish plans and budgets for the Parish as well as other financial directions. In addition, this role works with the FC to provide monthly financial reports & meeting agendas and assists with FC meeting follow-ups.
  • Serves as liaison between the Parish and Stewardship and Development, Property Management, Human Resources, Finance, and additional teams at the Diocese. 
  • Supports multiple volunteer groups and individuals in the Parish.
• Financial:
  • Responsible for establishing and managing the operating budgets for Parish. 
  • Consults with the Parish FC and the Pastor in the Parish budget process.
  • Supervises and oversees the bookkeeping operations of the parish, managing weekly revenues and expenses consistent with the approved budget.
  • Reports budget results monthly to the FC and semi-annually to Parish and annually to the diocese.
  • Responsible for the long-range financial plan in conjunction with the FC.
• Administration:
  • Responsible for the daily operation of the Parish office and the delivery of the multiple supports to the Parish that the administrative staff supplies. 
  • Manage the weekly staff meeting in conjunction with the Pastor. 
  • Oversee and manage service contracts with vendors, including cleaning supplies, cleaning services, and other vendor contracts.
• Human Resources:
  • Directly supervise Parish office and maintenance staff while assisting the Pastor in his supervision of the music, liturgy, pastoral associate, and faith development staffs. 
  • Ensure staff receive appropriate training and wages/benefits are correctly administered.
  • Complete, or assist Pastor in completion of, the annual performance evaluations while providing consistent performance feedback to staff. 
  • Assists Pastor and selection committee in recruitment and hiring. 
  • Collaborates with Pastor on staff training needs, including transitions or terminations.
• Facilities:
  • Ensure the long-term upkeep and improvement of facilities by establishing and managing a budget (reserve fund) for the upkeep/replacement of capital items. 
  • Work with the maintenance manager to establish the annual operating plan and ensure the necessary human and financial resources are in place to maintain the Parish’s multiple buildings.
  • Manage or provide oversight for any external contracts.
  • Meet regularly/weekly with the maintenance manager to ensure that necessary actions are being taken for safety, security, environmental, and financial good order. 
• Technology:
  • Provide an appropriate level of technology, with a focus on computers and telephony, to enable productive communication. Both long-term and annual planning and budgeting is needed.
  • Meet regularly/weekly with the IT manager to ensure that the required support is consistently at the necessary level(s).
  • Oversee contracts with external vendors in support of IT services.
• Parish Committees:
  • Serve as staff liaison to the FC and the Buildings and Grounds Committee and support the Pastor in his relationships with the Pastoral Council.

Minimum Requirements:

• Bachelor’s degree with a concentration in business, accounting, or a closely related field.
• At least 5-7 years of demonstrated experience in managing finance/accounting or closely related practices for small offices or Parishes of similar sizes.  
• At least 3-5 years of experience successfully supervising/managing small office personnel.
• Strong leadership skills and excellent oral/written communication skills.
• Proven ability to handle highly confidential information with discretion while working with private, sensitive, timely, and critical matters utilizing best judgement, tact, respect and discretion.
• Excellent time management, organization, and task prioritization skills required.
• Knowledge of HR practices including policies, procedures, recruitment, benefits, and federal/state laws.
• Familiarity of safety and security issues.
• Proficient and experienced with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher, etc.).
• Satisfactorily completing background and reference checks prior to employment is required.
• Must complete Diocese-sponsored Safe Environment Training.

Preferred Qualifications:

• Bilingual in English and Spanish is preferred.
• Experience with fundraising activities and/or stewardship and development processes would be considered beneficial.
• Roman Catholic in good standing and/or previous experience working for the Catholic Church is preferred.